Constitution

FrackFree York

Our Constitution

1. Who we are

The name of the group shall be FrackFree York.

2. What we do (Objects)

2.1 To prevent fracking and other unconventional forms of gas extraction in our local area.

2.2 To provide a forum for information about fracking.

2.3 To foster understanding of how fracking would affect the York area.

2.4 To provide a channel for feedback from the general public.

2.5 To contribute to decisions about fracking.

2.6 To promote Frack-Free York.

2.7 To raise money by fund raising and application for grants and external funding.

2.8 To work with and support other groups with the same aims.

2.9 To promote clean energy alternatives in our local area.

3. How we do it (Powers)

To realise said objectives FrackFree York shall be empowered to:

3.1 Organise events.

3.2 Write, design, print, publish and disseminate information and literature in various forms.

3.3 Raise funds and invite or receive donations and contributions.

3.4 Take any form of action that is lawful, which is necessary to achieve the objects of the group.

4. Finance

4.1 Any money acquired by the group shall be paid into a bank account in the name of the group. All funds must be applied to the objects of the group and for no other purpose.

4.2 Any cheques etc. relating to the groups bank account shall be signed by one of the following Committee members: Chair; Vice Chair; Treasurer; Secretary.

4.3 Any income/expenditure shall be the responsibility of the Committee (Core Group) who will be accountable to ensure funds are utilised effectively and that the group stays within budget. Official accounts shall be maintained, and will be examined annually by an independent witness of responsible repute. An annual financial report shall be presented at an annual meeting.

5. Membership

5.1 Membership shall be open to anyone who has an interest in assisting FrackFree York to achieve its objectives.

5.2 All members will be included in networking information and to vote at the Annual Meeting. Efforts will be made to communicate through effective means.

5.3 Where it is considered membership would be detrimental to the aims and activities of the Group, the Core Group shall have the power to refuse membership, or may terminate or suspend the membership of any member by resolution passed at a meeting of the Core Group.

6. Management Committee (Core Group)

6.1 FrackFree York will be administered by a Management Committee (herein after known as the Core Group) of members of no less than three and no more than fifteen.

The roles of Chair, Vice Chair, Treasurer and Secretary will be elected by members and circulated at regular intervals agreed by the group.

6.2 The Core Group will be made up of members who have already shown a strong commitment to projects and also through application, nomination or request from members and interested parties. Decisions will be made on a majority vote by a show of hands. Members can resign from the Core Group or be asked to stand down.

6.3 There will be an emphasis on developing harmonious relationships within the Core Group and a commitment by these members to support agreed projects.

7. Volunteers

7.1 Volunteers must be in agreement with the objectives of Frack-Free York.

7.2 People working in a voluntary capacity will be supported by relevant training, a safe working environment and shall be encouraged to develop strong working teams.

7.3 Within any voluntary work there will be an emphasis on inclusion, balance and enjoyment of task (always recognising the need for work, rest and play) and clear and honest communication.

8. Meetings

8.1 The Core Group shall meet at least five times a year. Meetings shall enable the Group to discuss actions and monitor progress to date, and to consider future developments.

8.2 All Committee members shall be given at least fourteen (14) daysnotice of when a meeting is due to take place, unless it is deemed as an emergency.

8.3 Two-thirds of Committee must be present in order for a meeting to take place.

8.4 All meetings must be minuted and accessible to all Core Group members.

8.5 The Annual Gathering (AG) shall take place each year. At least fourteen (14) daysnotice must be given before the gathering takes place.

8.6 All members are entitled to vote on issues raised at the AG. In the case of a tied vote, the Core Group shall make the final decision.

9. Alteration of the Constitution

9.1 Any changes to this constitution must be agreed by a majority vote at a special general meeting of members.

9.2 Amendments to this constitution or dissolution of the Group must be conveyed and made accessible to members of the group, giving them 28 days to challenge and request a follow on meeting.

10. Dissolution

10.1 The group may be dissolved if deemed necessary by the members in a majority vote at a special meeting. Any assets or remaining funds after debts have been paid shall be returned to their providers or transferred to local charities or similar groups at the discretion of the Committee.

Adopted 30th April 2014

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